STRUCTURECRAFT
WOODRISE 2025 CONFERENCE

BY ANDREW WILLIS

2025

STUDIO WILLIS

Hosted at the Vancouver Convention centre

September 24, 2025 2:00PM to 4:00PM

BRIEF

Provide professional, edited Audio and Video coverage for the Woodrise 2025 conference of 11 panelists in two separate groups at the Vancouver Convention Centre on Wednesday September 24, 2025 from 2:00PM to 4:00PM.

SCHEDuLING

Site Visit: Monday, September 22, 2025 TBD

CALL TIME: Wednesday, September 24, 2025 9:00 AM (LOAD IN)

Location: Vancouver Convention Center - Room TBD

SOUNDCHECK: 11:00 AM

EVENT START: 2:00 PM

EVENT END: 4:00 PM

TEAR DOWN: 5:00 PM

PERSONNEL:

Point of Contact: benjamin Epp

DIRECTOR: ANDREW WILLIS

1ST AD:

PRODUCTION ASSISTANT:

Direction

2-3 Camera Set Up:

  1. moderator

  2. Wide Pannelists

  3. floating Close up

  4. Tripods

  5. Monitor from screens

  6. Shoot in 4k, sample down to 1080p

Audio Set Up:

  • One Wireless Lapel Mic per speaker (6 on hand to be swapped between groups)

  • One Back Up hardwire mic on stage

  • one audience Q&A 50 ft wired mic

  • Mic Stands

Post Production:

  • 1 channel audio

  • 4k sampled down to 1080P

  • Manual edit (i.e. No control booth at event)

  • Export for 4K and 1080P

Delivery: Thumb drive dropped off to client. Hosted online for digital download.

Equiptment List - (Insured value of $90,000)

VIDEO COVERAGE:

Camera 1 — Wide Shot: moderator and panelistS/Stage

  • 1 CA-FX6 Sony FX6 Full-Frame Cinema Camera

    • 1 FX6-AC AC Adapter for FX6

    • 1 FX6-GRIP Grip Remote Control for FX6

    • 1 FX6-HOOD LCD Hood for FX6

    • 1 FX6-HU Handle Unit

    • 1 FX6-MO 3.5" LCD Monitor for FX6

    • 2 BA-SBPU60K Sony BP-U60 Lithium-Ion Battery - for Sony Camcorder

    • 1 LMA-ELECEFE Canon EF to Sony E Full Frame Electronic Lens Adapter

    • 1 LE-SBC Sony E Body cap

    • 1 MCA-80GBCFXPAK 80GB CF Express Card - Type A (K)

    • 1 MCA-CFEXPRESSAR CF Express Type A / SD Reader

    • 1 CB-USBC USB Type C Cable

    • 1 BA-BPC Sony BC-U1 Battery Charger - for BP-U30 and BP-U60

    • Lithium-Ion Batteries

    • 1 FX6-DTAP Regulated D-Tap to 19.5V Barrel Connector

    • 1 FX6-BCAGE Bottom Cage/Platform for FX6 w/ 1/4"-20 and 3/8"-16 Screws

    • 1 FX6-BRACK Cage Side Bracket for FX6 w/ 2x Captive Hex Screws

    • 1 FX6-TCAGE Top Cage Plate for FX6 w/ 4x Captive Hex Screws

    • 1 FX6-NATO Rear NATO Receiver for Cage w/ 2x Captive Hex Screws

    • 1 FX6-VMNT V-Mount Cage Adapter (NATO)

    • 1 FX6-SHOGUNRAW NOTE: For PRORES RAW WITH SHOGUN 7 - 12G SDI; Shoot Mode - CineEI; Codec - RAW & XAVC-I

Camera 2 — Medium Shot: panelistS

  • 1 CA-FX9 Sony PXW-FX9 XDCAM 6K Full-Frame Camera System

    • 1 LE-SBC Sony E Body cap

    • 1 FX9-TH Top Handle for Sony PXW-FX9 Camera

    • 1 FX9-MO Viewfinder for Sony PXW-FX9 Camera

    • 1 FX9-MOR Viewfinder Rail Mount for Sony PXW-FX9 Camera

    • 1 FX9-EP Eyepiece for Sony PXW-FX9 Camera

    • 1 FX9-SMM Shotgun Mic Mount for Sony PXW-FX9 Camera

    • 1 FX9-GRC Grip Remote Control for Sony PXW-FX9 Camera (Right

      Hand Handle)

    • 1 FX9-AC AC Adapter for Sony PXW-FX9 Camera

    • CB-2PAC 2 Pin AC Cable

    • 2 BA-SBPU60K Sony BP-U60 Lithium-Ion Battery - for Sony Camcorder

    • 1 BA-BPC Sony BC-U1 Battery Charger - for BP-U30 and BP-U60

    • Lithium-Ion Batteries

    • 2 MCA-64XQDK 64Gb XQD Memory Card (K)

    • 1 MCA-XQDCR Card Reader for XQD Cards

    • 1 LMA-ELECEFE Canon EF to Sony E Full Frame Electronic Lens Adapter

    • 1 LE-EFBC Canon RF-3 Body Cap for Canon EF

    • 1 LE-SLC Sony Lens Dust Cap (Rear Lens Cap)

Camera 3 — CLOSE UP Shot: Panelists/Backup Service

  • CA-FS5 Sony PXW-FS5 XDCAM Super 35 Camera System

    • 1 BA-SBPU60K Sony BP-U60 Lithium-Ion Battery - for Sony Camcorder

    • 1 BA-SBPU30K Sony BP-U30 Lithium-Ion Battery - for Sony Camcorder

    • 1 BA-BPC Sony BC-U1 Battery Charger - for BP-U30 and BP-U60 Lithium-Ion Batteries

    • 1 CB-2PAC 2 Pin AC Cable

    • 1 MCA-64SDXCK 64Gb SDXC Memory Card Class 10 U3 (K)

Rigging:

Memory Cards:

  • 1 MCA-320GBCFXPAI 320GB CF Express Card - Type A (I)

  • 2 MCA-240XQD 240gb XQD Memory Card

  • 2 MCA-128SDV60 128GB Prime UHS-II V60 SDXC Memory Card

Lenses:

  • 1 LE-S70200GM Sony FE 70-200mm f/2.8 GM OSS Lens

  • 1 SF-77UV 77mm UV Filter

  • 1 LE-77LC 77mm Lens Cap

  • 1 LE-SLC Sony Lens Dust Cap (Rear Lens Cap)

  • 1 ALC-SH145 Sony ALC-SH145 Lens Hood for FE 70-200mm f/2.8 GM

  • 2 LE-SI2470E (SONY E MOUNT) - Sigma 24-70mm f/2.8 DG DN Art Lens

  • 2 LE-SLC Sony Lens Dust Cap (Rear Lens Cap)

  • 2 LH878 Lens Hood for Sigma 24-70 E-Mount

  • 2 LE-82LC E-82 II 82mm Lens Cap

  • 2 SF-82UV 82mm UV Filter

Tripods:

  • 3 TR-502 Manfrotto 502HD Pro Video Head up to 15.4 lb Capacity with Handle, Camera plate and Ball Base

  • 3 TLEG-502 Tripod Legs for Manfrotto 502HD Pro Video Head

  • 3 TR-501L Manfrotto 501PL Sliding Quick-Release Plate with 1/4"- 20 Screw

Audio:

LAPEL AND HANDHELD BACKUPS:

  • 6 MI-G4 Sennheiser ew 112P G4 Camera-Mount Wireless Microphone System with ME 2-II Lavalier Mic A: (516 to 558)

  • 6 G4-TR Sennheiser SK 100 G4 Wireless Bodypack Transmitter A: (516 to 558 MHz)

  • 6 G4-RE Sennheiser EK 100 G4 Wireless Camera-Mount Receiver A: (516 to 558 MHz)

  • 6 MI-ME2 Sennheiser ME 2 Omnidirectional Condenser Lavalier Microphone

  • 6 CB-CL100 Sennheiser CL-100 1/8"-Male Mini Jack to XLR-Male Connector Cable for Sennheiser EK100 Receiver

  • 6 CB-CL1 Sennheiser Line output cable for EK100G3 with 1/8 in. miniplug to 3.5mm threaded ew connector

  • 2 MI-E825S Sennheiser E825S - Cardioid Handheld Dynamic Vocal Microphone with Switch

  • 1 MI-G3 Sennheiser ew 112-p G3 Camera-Mount Wireless Microphone System with ME 2 Lavalier Mic - A (516-558)

  • 1 G3-TR SK 100 G3 Bodypack Transmitter

  • 1 G3-RE Sennheiser EK 100 G3 Wireless Camera-Mount Receiver (A: 516-558 MHz)

  • 1 MI-ME2 Sennheiser ME 2 Omnidirectional Condenser Lavalier Microphone

  • 1 CB-CL100 Sennheiser CL-100 1/8"-Male Mini Jack to XLR-Male Connector Cable for Sennheiser EK100 Receiver

  • 1 CB-CL1 Sennheiser Line output cable for EK100G3 with 1/8 in. miniplug to 3.5mm threaded ew connector

  • 1 G3-SKP Sennheiser SKP 100 G3 Plug On Transmitter

  • 2 CB-XLR50 50 feet XLR Cable

STANDS:

  • 2 GR-MICSTND Microphone Stand

Photography

  • Nikon z8 45mp Medium Format DSLR

    • 24-120MM LENS

    • CFEXPRESS TYPE B 512GB MEMORY CARD

    • 4 Backup batteries

INSURANCE - REQUIRED ON ALL PRODUCTIONS

  • Our insurance provider is Front Row Insurance (Standard insurance provider for film and television productions)

  • STANDARD Liability INSURANCE WITH $1,000,000.00 coverage, $20,000.00 gear DAMAGE.

NEEDED FROM THE CLIENT

  • (OPTIONAL): HIGH RESOLUTION LOGOS, ARTWORK, TO BE ADDED TO COMPLETED VIDEO (OR VIDEO WITHOUT ANY BRANDING CAN BE PROVIDED AND THE CLIENT CAN ADD THESE THEMSELVES)

PLEASE FIND THE FOLLOWING Quote FOR YOUR CONSIDERATION IN YOUR EMAIL. IF APPROVED, PLEASE confirm, and an invoice will be emailed. Please REMIT PAYMENT BY CARD, CHEQUE (PAYABLE TO “ANDREW WILLIS”), OR E-TRANSFER (OFFICE@STUDIOWILLIS.COM) OF THE FULL BALANCE WITHIN 3 BUSINESS DAYS OF THE EVENT OR BE SUBJECT TO CANCELLATION. Taxes (VAT) not included.

3 QUOTES PROVIDED:

QUOTE 1:

  • AUDIO coverage:

    • INDIVIDUAL (Shared across groups) MICS (I.E. 6 LAPELS, FOR THE 5 SPEAKERS AND 1 MODERATOR, TRANSFERRED TO THE NEXT GROUP AT INTERMISSION)

    • BACKUP MICS

  • Video Coverage:

    • 2 CAMERA SET UP.

  • PHOTOGRAPHY coverage

  • TOTAL ESTIMATE: $7,400.00

QUOTE 2:

  • AUDIO coverage:

    • INDIVIDUAL (Shared across groups) MICS (I.E. 6 LAPELS, FOR THE 5 SPEAKERS AND 1 MODERATOR, TRANSFERRED TO THE NEXT GROUP AT INTERMISSION)

    • BACKUP MICS

  • Video coverage:

    • 3 CAMERA SET UP.2

  • PHOTOGRAPHY coverage

  • TOTAL ESTIMATE: $9,600.00

QUOTE 3:

  • Audio provided by another contractor of Structurecraft/Woodrise 2025

  • Video coverage:

    • 2 CAMERA SET UP.

  • PHOTOGRAPHY coverage

  • TOTAL ESTIMATE: $6,200.00

INCLUSIONS (FOR BOTH QUOTES):

  • SITE VISIT (PRE-PRODUCTION)

  • EQUIPTMENT

  • PERSONNEL

  • EDITING (AND POST-PRODUCTION plus SUPPORT)

  • INSURANCE

  • DELIVERY (couriered by thumb drive and hosted on googled drive with an open link for download and sharing)