Corporate Conference & Trade Show Video Recording and Photography — Vancouver, BC
Win more sponsors, fill sessions, and extend your event online. Studio Willis delivers conference and trade show video recording and photography in Vancouver, BC with multi-camera 4K capture, broadcast-quality audio, brand-safe editing, and fast delivery for websites, sales, PR, and social.
Book a quote: Contact • Pricing • Email: office@studiowillis.com • Phone: 604-356-5132
Studio (by appointment only): Suite 412, 321 Railway Street, Vancouver, BC, V6A 1A4
Andrew Willis, director of Studio Willis, leads an experienced, venue-friendly crew trusted by planners, AV teams, and exhibitors across the Lower Mainland.
Why organizers choose Studio Willis
Accessibility-Friendly Captions & Transcripts
Backup & Redundancy (Cameras, Cards, Audio)
Brand-Safe Graphics, Lower Thirds, and Titles
Broadcast-Quality Audio from Board Feeds and Lavaliers
Client Review Portals with Time-coded Comments
Coordination with Venue AV and Show Flow
Fast Turnaround (Same-Day Selects on Request)
Multi-Camera 4K Coverage
Scalable Crews for Plenaries and Breakouts
Sponsor-Focused Deliverables and Rights Guidance
Services
Awards & Recognition Segments
Breakout Session Recording
Drone Establishing Shots (where permitted)
Exhibitor Booth Reels and Product Demos
Executive Interviews and Thought-Leadership Clips
Keynote and Plenary Recording
Livestreaming to Multiple Platforms
Media Day Headshots and Press Backdrops
Networking, Expo Floor, and B-roll Libraries
On-Site Photo Booth or Headshot Station
Press Conference Coverage
Sizzle Reels and Highlight Films
Speaker Intro Videos and Walk-in Loops
Sponsor Activations and Deliverables
Training and Workshop Capture
Deliverables & turnaround
4K Masters in 16:9 and 9:16
Caption Files (SRT) and Burn-ins on Request
Clean Stage Audio WAV Stems
Color-Graded Session Videos
Daily Selects for Social and Press
Image Galleries Organized by Segment
Lower Thirds and Title Cards (Brand-Matched)
Press-Ready JPEGs (Web and Print)
Speaker Deck Screen Replacements (where feasible)
Sponsor-Ready Cutdowns (15–90s)
Watermarked Review Links and Final Delivery Links
Ready to plan coverage? Request a conference or trade show quote.
Who we support (alphabetical)
Associations, Corporate Marketing Teams, Event Producers, Exhibitors, Government Agencies, Nonprofits, Professional Societies, Sponsorship Teams, Startups, Trade Show Organizers, Universities.
Vancouver venues & locations (alphabetical)
BC Place, Canada Place, Fairmont Hotel Vancouver, Fairmont Pacific Rim, Harbour Event & Convention Centre, JW Marriott Parq Vancouver, Pinnacle Harbourfront, Queen Elizabeth Theatre, Science World, UBC (Point Grey), Vancouver Club, Vancouver Convention Centre (East & West), VanDusen Botanical Garden.
Service areas (alphabetical)
Abbotsford, Burnaby, Chilliwack, Coquitlam, Delta, Kelowna, Langley, Maple Ridge, Nanaimo, New Westminster, North Vancouver, Penticton, Pitt Meadows, Port Coquitlam, Port Moody, Richmond, Squamish, Surrey, Vancouver, Victoria, West Vancouver, Whistler, White Rock.
Increase visibility with conference videographer Vancouver, conference photographer Vancouver, trade show videographer Vancouver, trade show photographer Vancouver, keynote recording Vancouver, livestream production Vancouver, exhibitor booth video Vancouver, sponsor highlight reel Vancouver, press photos Vancouver, and multi-camera 4K conference video. Our team balances plenary storytelling, breakout note-taking clarity, and expo-floor energy with deliverables built to drive registrations, renew sponsors, and arm sales teams.
Packages overview (alphabetical)
Breakout Capture: Multi-room session recording with synced slides and caption files.
Expo & Exhibitor: Booth demos, product features, and sponsor highlight reels.
Livestream Pro: Platform setup, multi-cam switch, graphics, captions, and archive files.
Plenary Signature: Keynote multi-camera capture, backstage interviews, and sizzle reel.
Social-First: Daily vertical reels with hooks, supers, and subtitles.
Request detailed package guides here: Pricing.
Frequently asked questions
Are you insured and familiar with venue requirements?
Yes. Certificates of insurance are provided, and our crew aligns with security, loading docks, and union rules where applicable.
Can you integrate with house AV?
Yes. We coordinate board feeds, comms, cue sheets, and power, and we add backup capture for redundancy.
Do you provide same-day deliverables?
Yes. Same-day photo selects and rapid video cutdowns are available for social, sponsors, and press.
How do you handle captions and accessibility?
We can provide live captions, post-event subtitles, and transcripts, aligned with your brand style guide.
What rights are included?
Standard marketing usage is included. Additional broadcast or paid placements can be licensed on request.
Which platforms can you stream to?
Common destinations include YouTube, Vimeo, LinkedIn, Facebook, and custom RTMP endpoints.
Optional add-ons
ASL Interpretation Coordination for Livestreams
Analytics Setup with UTM and QR Codes
Branded Motion Graphics and Stingers
Exhibitor Sales Deck Photo Pack
Media Wall and Step-and-Repeat Design
Speaker Teleprompter and Operator
Stage Lighting Enhancement Kit
VIP Interview Suites and Sets